Privacy Policy

1. Who We Are (Data Controller)

Leaf Consultancy Limited

Unit 9a Weavers Business Park,
Linfield Road, Belfast,
Northern Ireland, BT12 5GH

Email: hello@leaf-it.com

Phone: +44 2890 897650
 

Leaf Consultancy Limited is the data controller for all personal data collected through belfastcyberexpo.com and through our event registration and communications.
 

2. What Data We Collect

When you register for the Belfast Cyber Expo or interact with our event website, we may collect:
 

• Full Name

• Email Address

• Phone Number

• Company Name / Job Title

• Any information you voluntarily submit via our forms
   

Event ticketing and payment data are handled directly by Eventbrite and are not processed or stored by Leaf IT.
 

We may also collect anonymised website analytics through Wix.
 

3. How We Collect Your Data

We collect personal data through:

• Eventbrite (ticket registration)

• Wix Forms on our website

• Direct correspondence with our team

• Optional marketing sign-ups
   

4. How We Use Your Data

We use your information to:

• Process and confirm your event registration

• Send event updates, reminders, and logistical information

• Communicate with you before, during, and after the event

• Provide post-event follow-up, resources, and surveys

• Share essential attendance information with event partners where required for delivery of the event

• Send marketing communications (you can opt out at any time)

• Maintain records for compliance and administrative purposes

• Enhance and improve future event experiences

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Event photography and videography may be captured during the expo for marketing or documentation purposes. 

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5. Legal Basis for Processing

Under UK GDPR, we process your personal data on the following lawful bases:

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• Performance of a contract – to manage your event registration

• Legitimate interests – event administration, security, and communications

• Consent – for marketing communications

• Legal obligation – where required for compliance

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6. Sharing Your Data

We may share your data with trusted third parties only where necessary:

• Eventbrite – ticketing and registration

• Wix – website form submissions

• Event partners or speakers where essential for operational delivery

• Email communication platforms used by Leaf IT

• Professional photographers/videographers (event-day content only)
   

We do not sell your data to third parties.
 

All partners operate in compliance with UK GDPR.
 

7. Data Retention

We retain your personal information for ongoing marketing and event-related communication unless you choose to opt out.
 

You can unsubscribe at any time using the link in our emails or by contacting us directly.
 

8. Your Data Protection Rights

Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate information

• Request deletion of your information

• Object to or restrict processing

• Withdraw consent for marketing at any time

• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact us at hello@leaf-it.com.
 

9. Data Security

We use appropriate technical and organisational measures to protect your information, including secure platforms, access controls, and encrypted systems where applicable.

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10. International Transfers

This event is targeted at Northern Ireland businesses. Any third-party systems (e.g., Eventbrite) may transfer data internationally, and such transfers are protected under appropriate data protection safeguards, such as Standard Contractual Clauses.
 

11. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on belfastcyberexpo.com.